Admissions & lead CRM
Capture enquiries from your website form, track them through the pipeline, and convert a lead into an enrolled student without retyping a thing.
- Public admission form
- Stage-by-stage pipeline
- One-click conversion
Built for coaching centres & academies
Run your whole academy without the chaos
Admissions, attendance, fee collection, exams, payroll and parent updates — every branch, every batch, every rupee in one system your staff will actually use.
- 14-day free trial
- No card required
- Your data stays yours
Good afternoon, Principal
Main Campus · September 2026
Active students
1,284
+8.2% vs last month
Collected this month
Rs 842,500
+12.4% vs last month
Attendance rate
94.1%
+2.1% vs last month
Collections vs expenses
CollectedExpensesApr
May
Jun
Jul
Aug
Sep
Recent payments
- Ayesha KhanPhysics — Batch B2Rs 6,500Paid
- Bilal AhmedMaths — Batch A1Rs 4,200Paid
- Hira SiddiquiChemistry — Batch C3Rs 5,000Partial
0+
Students managed
0+
Branches running live
Rs 0.0B
Fees collected yearly
0.0M
Parent updates sent
The problem
Five tools, three registers, and nobody knows the real numbers
Most academies do not lose money because they lack students. They lose it in the gaps — a fee nobody followed up, a batch nobody counted, a parent nobody informed. ClassFlow closes those gaps by putting admissions, academics and accounts on one record.
Without ClassFlow
- Attendance in one register, fees in a different notebook
- Excel files that only one person knows how to update
- Parents calling the office to ask about dues and results
- No idea which batch is actually profitable this month
- Every branch reporting numbers in its own format
With ClassFlow
- One student record that follows every enrolment and branch
- Invoices, partial payments and receipts generated for you
- Parents and students check dues, results and attendance themselves
- Course-level revenue and expenses on one dashboard
- Every branch on the same numbers, in real time
Key features
Everything an academy runs on, in one place
Not a student list with a fee column bolted on. ClassFlow covers the full operation — from the first enquiry to the final certificate.
Students, parents & enrolments
One master student record with many enrolments, linked to every guardian — so siblings, re-joins and course changes never fragment a family.
- Multi-course enrolments
- Parent–student links
- Full history retained
Attendance that takes seconds
Mark a whole batch from one screen or let students scan a QR code. Teacher check-ins, leaves and holidays are tracked on the same calendar.
- QR self check-in
- Teacher attendance
- Holiday calendar
Fees, invoices & receipts
Monthly, quarterly, instalment or one-off plans. Partial payments, discounts, refunds, waivers and printable receipts are all handled properly.
- Auto-generated invoices
- Partial payments
- Aging & outstanding
Exams, quizzes & homework
Build a question bank, publish an online exam or quiz, auto-grade objective answers and release results to students and parents together.
- Question bank
- Auto & manual grading
- Result publishing
Certificates & achievements
Issue verifiable completion certificates with a public verification link, and keep students motivated with badges and batch leaderboards.
- Verifiable certificates
- Badges
- Leaderboards
Expenses & payroll
Record expenses with an approval trail and attachments, run staff payroll each month, and see profitability instead of guessing at it.
- Approval workflow
- Monthly payroll
- Profit & loss view
WhatsApp & in-app updates
Fee reminders, absence alerts, result announcements and notices go out from templates — queued in the background so nothing slows down the desk.
- Template library
- Delivery logs
- Notices & messaging
Reports & live dashboard
Collections against expenses, attendance trends, course revenue and the admissions funnel — charted for the whole academy or one branch.
- 11 report views
- Exportable data
- Branch filters
Multi-branch & roles
Run every campus from one login. Owners see everything; branch managers, teachers, cashiers and accountants see exactly what their role allows.
- Branch scoping
- 8 built-in roles
- Granular permissions
Timetable & scheduling
Batches, rooms, teachers and class sessions in one timetable, with clash detection so two batches never quietly book the same room.
- Batch scheduling
- Room allocation
- Session generation
Audit log & data safety
Every financial and record change is logged with who did it and when. Soft deletes mean a mistaken removal is recoverable, not fatal.
- Full audit trail
- Soft deletes
- Isolated per academy
How it works
Live in a week, not a quarter
No consultants, no six-month rollout. Most academies are running their first live fee collection within a few days of signing up.
- 1
Set up your academy
Add your branches, courses, batches and staff roles. Your logo and colours are applied across the portal and every receipt you issue.
About 30 minutes - 2
Bring your data across
Import existing students, guardians and fee plans from a spreadsheet. Nothing is retyped, and past enrolments keep their history.
We do this with you - 3
Invite staff, students & parents
Teachers get their batches, the front desk gets admissions and fees, and families get portal access to results, dues and attendance.
Same day - 4
Run the day from one screen
Mark attendance, collect fees, publish results, send reminders and watch collections update live on the dashboard as they land.
From day one
Start your setup
Free migration help included on every plan — send us your spreadsheets and we will map them.
Product tour
A closer look at the day-to-day
The four screens your team lives in. Clean, fast, and built so a receptionist can be productive on day one.
Mark a full batch in one pass
Present, absent, late or on leave — set the whole roster from one screen, or let students check themselves in with a QR code at the door.
- Duplicate marking is blocked at the database
- Teacher check-in windows per batch
- Absence alerts sent to parents automatically
Physics — Batch B2
Wed, 9 Sep 2026 · 4:00 PM · Room 3
Ayesha KhanSTD-1042Present
Bilal AhmedSTD-1043Present
Hira SiddiquiSTD-1044Late
Usman TariqSTD-1045Absent
Zara MalikSTD-1046Present
4 of 5 marked presentAuto-alerts queued
Portals
Everyone gets their own view — and only their own
Three separate portals on top of the same records, so nobody sees data that isn't theirs and nobody has to phone the office to get an answer.
For students
Their timetable, results and dues
Students see the classes they are enrolled in, submit homework and quizzes, check results and badges, and track their own attendance.
- Timetable & class sessions
- Homework and quiz submissions
- Results, badges and certificates
For parents
One link for every child
A passwordless portal that shows attendance, fee status, receipts and published results for each linked child — revocable whenever you need.
- Attendance and absence alerts
- Outstanding dues and receipts
- Notices and announcements
For teachers
Only their batches, nothing else
Teachers open to their own roster: mark attendance, set homework, grade quizzes and publish results — scoped strictly to the batches they teach.
- Own-batch roster only
- Attendance & check-in window
- Grading and result entry
Benefits
What changes in the first month
Software is only worth what it changes on the ground. These are the four things academy owners tell us they notice first after moving onto ClassFlow.
Nothing is lost when you switch
Past enrolments, paid invoices and old attendance all come across and stay readable — history is never rewritten to fit the new system.
Up to 30%
Less unpaid fee sitting on your books
Automatic invoices, aging reports and scheduled reminders mean an overdue balance gets chased the same week — not the month after.
10+ hours
Saved every week at the front desk
Attendance, receipts, notices and parent questions stop being manual work. Your staff spend the time on students instead of registers.
Fewer calls
Parents who feel informed, not chased
Absence alerts, result announcements and fee reminders go out on their own, and families can check the rest themselves at any hour.
One source
Decisions on real numbers
See which courses actually earn, which batches lose students, and where expenses go — per branch, without a single spreadsheet.
Testimonials
Trusted by academies that run on tight margins
Coaching centres do not have an IT department. The people below switched, trained their staff, and kept teaching.
We were running three branches on WhatsApp groups and a stack of registers. Within a month every fee, every absence and every result was in one place — and our recovery on outstanding dues went up sharply.
The front desk used to spend the first hour of every evening on attendance and receipts. That is gone. They mark a batch in under a minute and print a proper receipt at the counter.
Parents stopped calling to ask about dues and results, because they can just open their link and see it. That alone changed how our evenings run.
We were running three branches on WhatsApp groups and a stack of registers. Within a month every fee, every absence and every result was in one place — and our recovery on outstanding dues went up sharply.
The front desk used to spend the first hour of every evening on attendance and receipts. That is gone. They mark a batch in under a minute and print a proper receipt at the counter.
Parents stopped calling to ask about dues and results, because they can just open their link and see it. That alone changed how our evenings run.
I finally know which courses make money. The revenue-by-course chart made us close two batches and open three more of the ones that were actually working.
Migration was the part I dreaded. They mapped our spreadsheets, kept our old enrolment history intact, and we went live without losing a single record.
Free trial
Try ClassFlow with your own students for 14 days
Set up a branch, import a batch, collect one real fee. If it does not save your team time in the first week, walk away — nothing to cancel.
- Full 14 days, every feature unlocked
- No card, no setup fee, cancel any time
- We migrate your first 100 students free
Takes about 2 minutes · Live demo available on request
Pricing
Simple plans that scale with your academy
Priced per academy, not per teacher. Every plan includes the full 14-day trial, free migration help, and no setup fee.
MonthlyAnnualSave 20%
Starter
For a single centre finding its feet
Rs 3,900/ month
Billed annually · was Rs 4,900
- 1 branch
- Up to 300 students
- 10 staff accounts
- Students, parents & enrolments
- Attendance with QR check-in
- Invoices, payments & receipts
- Parent and student portals
- Core reports & dashboard
- Email support
- Payroll & expenses
- Exams & certificates
Growth
For academies running multiple batches
Rs 9,500/ month
Billed annually · was Rs 11,900
- Up to 3 branches
- Up to 1,500 students
- Unlimited staff
- Everything in Starter
- Exams, quizzes & homework
- Certificates & badges
- Expenses with approvals
- Staff payroll
- WhatsApp notification templates
- Full report suite & exports
- Priority support
Most academies start here
Scale
For multi-campus groups and franchises
Custom
- Unlimited branches
- Unlimited students
- Custom roles
- Everything in Growth
- Custom roles & permissions
- Branded public website & admissions
- Data migration handled for you
- Dedicated onboarding manager
- Priority SLA & phone support
All prices exclude applicable taxes. Change or cancel your plan any time — your data stays exportable either way.
Security & trust
Built for money and minors — so it's built carefully
An academy system holds fee records and children's data. These are not features we added later; they are how the platform is constructed.
Your academy is isolated
Every record carries its academy identity and is filtered at the database layer — one tenant cannot read another, even with a guessed ID.
Role-based access, enforced server-side
Eight built-in roles with granular permissions. Hiding a button is not security here — every request is authorised on the server.
Complete audit trail
Who changed a fee, voided an invoice or edited a record — logged with the old and new values, timestamp and IP address.
Nothing is truly deleted
Students, invoices and payments use soft deletes, so an accidental removal by a new staff member is recoverable, not a disaster.
Financial integrity by design
Paid invoices are never silently rewritten. Corrections happen through voids, refunds and adjustments that leave a visible trail.
Your data stays exportable
Export students, invoices and reports whenever you want. If you ever leave, you leave with your records intact.
FAQ
Questions academy owners always ask
If yours is not here, ask us directly — we answer from the product team, not a script.
Most centres are live within a week. Setting up branches, courses, batches and staff takes about half a day; the rest is importing your existing students and fee plans, which our team does with you at no cost.
Yes. Send us your spreadsheets or exports and we map them into ClassFlow — students, guardians, enrolments, fee plans and outstanding balances. Past enrolments keep their history, so a student who finished last year still shows their old attendance and receipts.
No. Both portals run in any mobile browser. Parents get a secure passwordless link, so there is no password to forget and no app store step between you and them seeing their dues and results.
ClassFlow was built multi-branch from day one. Owners and principals see the whole group with a branch filter on every report, while branch managers, teachers and cashiers only see the campus they belong to.
It stays yours. Students, invoices, payments and reports can be exported at any time while your account is active, and we will provide a full export on request if you close it.
Yes — there are eight built-in roles (owner, principal, branch manager, teacher, receptionist, cashier, accountant and HR) with granular permissions, and every check is enforced on the server, not just hidden in the interface.
An invoice can take as many part payments as it needs, each generating its own receipt and updating the balance. Discounts, waivers, refunds and voids are all recorded as their own entries, so a paid invoice is never quietly edited after the fact.
Neither. Plans are monthly or annual, there is no setup fee, and you can change or cancel whenever you like. The annual option is simply 20% cheaper if you prefer to pay once.
Still deciding? Ask us anything.
Tell us how your academy runs today and we will show you exactly how it maps into ClassFlow — no pressure, no scripted demo.
Talk to the teamGive your academy one system it can grow into
Join the coaching centres running admissions, attendance, fees and results on ClassFlow — and get your evenings back from the paperwork.
- 14-day free trial
- Free data migration
- Cancel any time
Prefer to talk first? Call +92 300 000 0000, 9am–7pm PKT